Rick Meekins is the Managing Partner at Aepiphanni, a Business Consultancy, an Atlanta, GA based small business consultancy that provides Management Consulting, Implementation and Managed Services to business leaders and entrepreneurs seeking to improve or expand operations.
What's the Process??
Peggy Duncan, productivity expert, says that if you are going to do something more than once, you need to create a process. Additionally, if the process isn’t working, you need to adjust it! When creating processes for your business, it’s often a case of working backwards from your goal. You look at what you want to have done, say, mailing an envelope to someone.
- Write the letter
- Fold it to fit into the envelope
- Get an envelope
- Put the letter in the envelope
- Get a stamp
- Get the address
- Put the stamp on the envelope
- Write the address and return address on the envelope
- Get the envelope to the post office
- Write the letter a letter about a specific topic to a certain person that contains the following information. They font we use is Arial, font size is 12 points, color is black. Ensure that the letter is properly formatted using the template we’ve created
- Have the letter edited by your supervisor. This is important since very communication we make in the company is part of our branding.
- Make any necessary corrections from the supervisor
- Print the letter out on a specific type of paper. If we are out of paper, please check the supply closet for extra paper. If you notice that the supply of paper is low, please let your supervisor know
- Go to the mail room, where you will find envelopes, a postage scale with postage rate information and stamps, among a number of other items.
- Get a standard letter envelope and the proper amount of postage out of the supply closet. If you are not sure what the amount is, you will find postage rates on the form next to the scale. If the scale is not in the post room, please alert your super.
- Fold it to fit into the envelope in a c-fold format so all ends fit together (see diagram)
- Put the letter in the envelope with the addressee’s information facing up, but still behind the fold (see diagram)
- Write the address at the center of the envelope, the return address on the upper left corner of the envelope and the stamp on the upper right corner of the envelope(see diagram)
- Place the letter in the mail bin on the table in the mail room.